WHY OFFICE 365 IS MICROSOFT'S BEST PRODUCTIVITY APPS?

Need to give feedback to a colleague while commuting? Edit documents on your Android or iPhone with the Word mobile app.

To add comments.

Tap anywhere in a document, then click Edit. Type your comments. If this is your first time adding a comment, you’ll be asked to enter a username so other people know who has edited the document.

Think Excel is a desktop-only program? Think again. You can do just about everything in Excel on your smartphone or tablet.

1. Formulas – Calculate formulas on the mobile app by tapping the Formulas tab

2. Easy access to your files – Save Excel files to OneDrive and access them quickly on any device.

3. Built-in keyboard – Add formulas with ease with your tablet’s onscreen keyboard.

4. Recommended charts – Quickly visualise data with a few taps of a finger with the Recommended Charts feature – perfect for smaller screens.

Prep and present on the go – Need to fix something on the way to a presentation? Use the PowerPoint app to make changes from your smartphone or tablet.

Keep notes at your fingertips – Read presentation notes directly from your phone.

Cut the cords – No need for bulky laptop cords and cables. Presenter View gives you full control over what your audience sees, only showing speaker notes on your tablet. New ink, laser pointer and highlighting features help to emphasise key concepts as you present.

Know your talking points – Ink your notes to help emphasise key points.

OneDrive enables effortless access to files, so you can work from anywhere and share your work with your team, wherever they are. Preview more than 270 common file types, including PDFs, Photoshop PSDs, Illustrator AIs, Visio files, DICOM medical images and more. You can even stream video on demand without waiting for it to download.

Confidently share your files, safe in the knowledge that others will be able to access them seamlessly and securely. Share a file or folder with specific people or send a link that gives access to anyone who needs it, inside or outside your organisation.

For the increasing number of organisations that can’t always get everyone in the same room, Teams provides a rich and immersive meeting experience where workers can add Office files – such as PowerPoint documents with animations – via desktop or mobile for calls or chat.

Create quickly

• Start a Sway from photos on your mobile device.Start a Sway by choosing a template.
• Access your content anywhere, and continue to edit your previous Sways while on the go.

Work on Sways with others with minimal effort

• Co-author with others near you using your iPhone.
• Share an edit link with anyone to give them access to the Sway on their mobile or desktop device.

Easily add content – Use any photos or videos from your mobile device.

Get up and running –  To get started using real-time co-authoring, save your Word document to OneDrive. Then, click the Share button, located in the top-right of the window. The sharing experience is the same whether you share on the web, in Explorer on Windows 10 or Windows 7, or in Finder on Mac.

Invite colleagues –  You can share and collaborate on files with people inside and outside your organisation – even with people who don’t have an Office 365 subscription.

Enable real-time co-authoring – When your teammates sign on and work in the document in Word or Word Online, you’ll see their changes as soon as they’re made.

Work together seamlessly – You and your team can draft, comment and edit work in real time. Add or reply to comments next to the text you’re discussing so your colleagues can follow the conversation.

See document history at a high level – Open the History pane by clicking File > History. See at a glance when the file was created and when it was last modified.

See who contributed to a file –  All revisions are listed by date and include the names of the people who made them, so you can follow up with anyone about their changes.

See how files evolve over time Click –  on a version to open it and see how it differs from later versions of the same file.

Restore previous versions –  If you want to revert to an older version of a file, just tap Restore and the document will revert to how it appeared at that point in time.

Get team visibility – The top-right corner of the screen shows you who is working in the file and where they are working. With one click, you can jump to the slide they’re working on.

Initiate video chats – By clicking on a person’s thumbnail image and the Skype logo, you can start a group chat to discuss whatever you’re collaborating on.

View document activity – The activity feed shows you a full history of changes made to the document, letting you revert to prior versions if necessary.

Communicate through comments – Threaded conversations and quick-access buttons mean you can quickly reply to or resolve comments.

Outlook 2016 makes sharing files easier with an improved attachment experience.

Upload attachments for easy sharing – You can send files as traditional attachments or upload them directly from Outlook to OneDrive or a SharePoint team site, meaning everyone can access, view and edit the same version.

Choose from recently accessed files –  When attaching a file to an email, you’ll see a list of all the documents you’ve recently accessed – so you can spend less time searching for the right one to attach.

Teams simplifies communication, with calling, meetings and chat all in one place.

1. Chat with all project collaborators at once – You can initiate a call or video from Teams.

2. Don’t miss an opportunity to chat with a guest – Now you can safely and securely invite guests to Teams and have them join a chat, join a meeting or participate in a call.

With the Sways Near Me feature, two people who are together can instantly start co-authoring in the same Sway. Just invite a collaborator from a list of nearby Sway users and send a sharing invitation. Your team member can then edit that Sway along with you – all from within the Sway app. Together, you can easily incorporate mobile captures – such as photos and videos from your mobile device – for on-the-go co-authoring on conference trips, customer site visits and much more. Sways Near Me only requires a WiFi or Bluetooth connection, so it works from anywhere in the world.

Want to bring your team together in one virtual location?

Create groups that can gather diverse ideas regardless of time zones, geographies or hierarchies.

Want to cross-collaborate and innovate? Yammer provides a platform for empowering people to work together, use their collective knowledge to solve problems and make better decisions, faster.

Want to measure progress? Track and evaluate the progress of your team to help build momentum with new members and gain additional executive support.

1. Connect your workplace SharePoint delivers connected experiences that empower people to share their expertise and work together with the files, data, conversations and notes they need. Start your day on SharePoint’s home page, where you can see your teams’ recent activity at a glance. Get to work quickly with easy navigation to your sites, and get a view of what’s important now.

2. Share and work together When you add SharePoint pages as tabs in Teams, you can link news articles or your team site’s home page. More integration between SharePoint and Teams means more accessibility options for your workforce.

Before a meeting – Before a meeting, you can share files in the channel to prepare. The meeting itself can be held in a channel so the full context is brought into the meeting experience.

During a meeting – During a meeting, people can jump in and out of the discussion. Participants can chat, share their screens and share files. The meetings experience is rich and immersive, and team members can add PowerPoint files with animations whether they’re joining via desktop or mobile. Teams also supports high-fidelity images of meeting participants.

After a meeting – After a meeting, the team can share a recap and follow-up actions in the channel either as part of the conversation thread or in the Wiki or OneNote.

Create quickly – Start from a Word, PowerPoint or PDF file. • Start by choosing a template. • Start by typing a topic.

Add a variety of content from multiple sources – Content: photos, videos, audio, embeds • Sources: suggested, OneDrive, Flickr, Bing, Pickit, YouTube, your device and many more

Designs – Sway automatically designs beautiful outputs and allows you to build a style based on your company colours.

Easy to share – All you need is to send a link. Sways look great on any device size (mobile or desktop), without any additional effort on your part.

1. Announce to the group – The Announcement feature is a perfect way to share information with a wide range of people at once. Group members will see it in two places: in their home feeds and inboxes.

2. Share files across your organisation – From Yammer, you can easily upload or share files across the suite, including SharePoint, OneDrive, Outlook and Stream.

3. Share a conversation – When you want to embed a Yammer conversation in your live broadcast or SharePoint communication site, you can post it to a group or send it as a private message and bypass the group page altogether.

4. Create a poll – Use Yammer to crowdsource feedback or get a quick pulse on your business.

Six tips and tricks for using Groups,

1. Bring your team together around a project with a shared inbox, calendar, document library, OneNote notebook and planning tool, all with just a few clicks within Outlook.

2. Facilitate quick referencing and easy communication by accessing messages organised in a thread.

3. Tag colleagues with the @mention feature when their input is needed.

4. Continue conversations on the go via Groups on the mobile app.

5. Initiate voice and video calls via the Teams plugin.

6. Access conversations online for groups marked as a “favourite”.

In Word 2016, use the Tell me what you want to do field on the ribbon to enter words and phrases about what you want to do next, then quickly navigate to features you want to use or actions you want to perform. You can also use the Tell Me feature to help you find what you’re looking for, or use Smart Lookup to research or define the term you entered.

The forecasting function now enables forecasting based on Exponential Smoothing (such as FORECAST.ETS). In the Data tab, click the Forecast Sheet button to create a forecast visualisation of your data series. From the wizard, you can also find options to adjust common forecast parameters, such as seasonality, which is automatically detected by default and confidence intervals.

Free yourself and your team from spending time on recurring manual processes. Now, you can build and launch Flows directly from OneDrive to automate processes for your files, or directly from SharePoint to power everything from simple alerts and approvals to the management of complex, mission-critical business operations. Simply click Add Flow, then select a flow template from a panel.

Taking notes on every important part of a meeting can be a little overwhelming. With OneNote 2016, you can invite others to a shared notebook by choosing File > Share > Invite People. To share a notebook during a meeting, choose File > Share > Share with Meeting. After others in your team open the notebook, anyone with permissions can add meeting notes simultaneously, which then sync automatically.